Typist Recruitment Agency
Introduction
The typist is an essential person in any office setting, particularly in the era of computers. A typist is someone who uses a keyboard to type out letters, documents or reports. This position has existed for centuries, but the job description has evolved over time. In the modern world, a typist is responsible for typing out information that is essential to the company or individual they work for. This job is considered essential because it facilitates efficient communication within the organization and outside it. This article delves into the significance of the role of the typist in today’s world.
Responsibilities of a Typist
A typist has a wide range of responsibilities, and they vary depending on the type of organization they work for. One of the primary duties of a typist is to type out letters and reports that are essential to the company. This could range from typing out routine letters to important contracts, official agreements, and reports on the performance of the company.
Additionally, a typist is responsible for maintaining the records of the organization. They must ensure that these records are accurate and up to date. This plays a crucial role in the decision-making process, and the typist ensures that the necessary information is available at all times.
The work of a typist can be quite challenging, especially when the volume of work is high. It requires excellent skills in typing, writing, and organizing information. Also, a typist must have a good understanding of word processing software, as well as basic computer skills. They must be fast, efficient, and accurate in their work.
Qualifications of a Typist
To become a typist, an individual must have a high school diploma or GED equivalent. However, some employers may require further qualifications depending on the job description. Additionally, most employers require excellent typing skills of at least 60 words per minute, the ability to use word processing software, and basic computer skills.
Employers also look for individuals who pay great attention to detail and who are highly organized. This job is often competitive, and candidates must be able to demonstrate that they have what it takes to be a typist.
Skills of a Good Typist
A good typist must be an excellent communicator. They must understand the type of message they are typing and ensure that the tone used is appropriate. They must also be able to work quickly and accurately, especially when typing documents for a deadline.
Another critical skill for a typist is the ability to multitask. They must be able to work on different projects at once, ensuring they complete each one within the given time frame. This job requires excellent time management skills and the ability to prioritize work effectively.
A typist should also be aware of the importance of confidentiality. They are responsible for typing out sensitive information, and they must ensure that this information is kept confidential at all times. A good typist must also maintain confidentiality in their personal lives because it is an extension of the character expected of them at work.
Conclusion
In conclusion, the role of a typist is critical in today’s technological world. They are responsible for ensuring that the written communications of the organization are accurate, complete, and on time. They must be highly organized, detail-oriented, efficient, and have excellent communication skills. As technology continues to advance, the role of the typist will continue to evolve. However, this position will always be essential in facilitating smooth communication within the organization and beyond.
A data entry clerk, also known as data preparation and control operator, data registration and control operator, and data preparation and registration operator, is a member of staff employed to enter or update data into a computer system. Data is often entered into a computer from paper documents using a keyboard. The keyboards used can often have special keys and multiple colors to help in the task and speed up the work. Proper ergonomics at the workstation is a common topic considered.
The data entry clerk may also use a mouse, and a manually-fed scanner may be involved.
Speed and accuracy, not necessarily in that order, are the key measures of the job.
The invention of punched card data processing in the 1890s created a demand for many workers, typically women, to run keypunch machines. To ensure accuracy, data was often entered twice; the second time a different keyboarding device, known as a verifier (such as the IBM 056) was used.
In the 1970s, punched card data entry was gradually replaced by the use of video display terminals.
For a mailing company, data entry clerks might be required to type in reference numbers for items of mail which had failed to reach their destination, so that the relevant addresses could be deleted from the database used to send the mail out. If the company was compiling a database from addresses handwritten on a questionnaire, the person typing those into the database would be a data entry clerk. In a cash office, a data entry clerk might be required to type expenses into a database using numerical codes.
With to the advance of technology, many data entry clerks no longer work with hand-written documents. Instead, the documents are first scanned by a combined OCR/OMR system (optical character recognition and optical mark recognition,) which attempts to read the documents and process the data electronically. The accuracy of OCR varies widely based upon the quality of the original document as well as the scanned image; hence the ongoing need for data entry clerks. Although OCR technology is continually being developed, many tasks still require a data entry clerk to review the results afterward to check the accuracy of the data and to manually key in any missed or incorrect information.
An example of this system would be one commonly used to document health insurance claims, such as for Medicaid in the United States. In many systems, the hand-written forms are first scanned into digital images (JPEG, PNG, bitmap, etc.). These files are then processed by the optical character recognition system, where many fields are completed by the computerized optical scanner. When the OCR software has low confidence in a data field, it is flagged for review – not the entire record but just the single field. The data entry clerk then manually reviews the data already entered by OCR, corrects it if needed, and fills in any missing data by simultaneously viewing the image on-screen.
The accuracy of personal records, as well as billing or financial information, is usually very important to the general public as well as the healthcare provider. Sensitive or vital information such as this is often checked many times, by both clerk and machine, before being accepted.
Accuracy is usually more important than speed, because detection and correction of errors can be very time-consuming. Staying focused and speed are also required.
The job is usually low-skilled, so veteran staff are often employed on a temporary basis after a large survey or census has been completed. However, most companies handling large amounts of data on a regular basis will spread the contracts and workload across the year and will hire part-time.
The role of data entry clerks working with physical hand-written documents is on the decline in the developed world, because employees within a company frequently enter their own data, as it is collected now, instead of having a different employee do this task. An example of this is an operator working in a call center or a cashier in a shop. Cost is another reason for the decline. Data entry is labor-intensive for large batches and therefore expensive, so large companies will sometimes outsource the work, either locally or to third-world countries where there is no shortage of cheaper unskilled labor.
As of 2016, the median pay was between $19,396 and $34,990 in the United States.
As of 2018, The New York Times was still carrying ads for the job title Data Entry Clerk.
For the job as a data entry clerk, competent math and English skills may be necessary. The worker will need to be very familiar with office software such as word processors, databases, and spreadsheets. One must have quickness, focus, and customer service skills.
Education higher than a high school diploma is often not required, but some companies require a bachelor’s degree. Companies also hope the worker will have one year of experience in a related field.